Staff Advisory Committee Bylaws

(updated January 2020)

Mission Statement

The mission of the Liberal Arts Staff Advisory Committee is to represent the interests of the staff to the dean. The committee will make recommendations to the dean including those that aim to enhance the work environment, improve processes, develop best practices, better utilize resources, promote professional development and growth, and encourage interunit communications.

Goals and Objectives

The goals and objectives of the Liberal Arts Staff Advisory Committee are to encourage more open communication, increase networking opportunities, increase opportunities for leadership, improve climate for staff, provide a voice for the staff on issues of concern, develop strategic planning goals related to staff, provide administration with a resource on issues affected by the staff, and coordinate staff awards programs.


Each unit is encouraged to be represented. Any College of the Liberal Arts staff member who wishes to volunteer to join the committee is required to let their supervisor know and gain approval. Committee members are responsible for attending monthly meetings, participating in sponsored events, and other miscellaneous communications within the committee.

Units may coordinate joint representation through a single SAC member, such as one adviser may advise multiple units.

Multiple members from a unit are welcome to participate in SAC meetings and activities, pending approval from their supervisor.

It is the responsibility of the members to solicit ideas from their unit for the committee, represent their unit’s perspective, and keep their unit’s staff members informed of the committee’s activities; not just for personal interest.

Terms and Officers

SAC members may remain a part of the committee for as long as they wish as long as their supervisor has approved.

All terms for officers will be one fiscal year, serving from July 1 and ending on June 30. A chairperson, vice-chairperson, treasurer, and secretary will be elected from the general membership each May to ensure for a smooth transition to the next term. Those individuals on the ballot must complete one year as a SAC general member before they can be nominated for an officer position. (see below for responsibilities of each position)

If a representative is leaving the unit or college, they are encouraged to work with their unit to find a staff representative to replace them.

In the event that the chairperson resigns or is otherwise unable to serve, the vice-chairperson will move into the chairperson role automatically. The vacant vice-chairperson position will be filled by the election among the currently serving representatives (from those who have been on the committee for at least one year), during the next regularly scheduled meeting.

Similarly, if either the vice-chairperson, treasurer or secretary resigns or is otherwise unable to serve, the committee will elect a replacement officer from among currently serving representatives at the start of the next regularly scheduled meeting.  

Attendance and Participation

Serving on the committee should be considered a privilege. Participation on the committee should not count against personal time; rather it should be considered part of the job responsibilities of the members. It is expected that members will be present at as many meetings as feasible and actively participate in the discussion and activities. Advance notice of an absence must be given to the Chairperson for full committee meetings and the head of the subcommittee for any subcommittee meetings.

Committee Meetings

Committee meetings will be held once each month for approximately one hour. Sub-Committee meetings will be held as necessary. The Dean will be invited to the committee meetings at the beginning of each term, to the college-wide meetings, and to other meetings or events as appropriate. An agenda of items to be discussed will be given to the Dean in advance of each meeting.

Staff members may submit items for the committee through their representative, any committee member or the Committee’s Web site.

All items will be brought before the committee for discussion and consideration. All submissions will receive a response. The committee will address items of general interest and not those pertaining to individual staff members or units.


N/A at this time

Ad Hoc Committee Members

It is recognized that not all staff may want or be able to commit to participating as a full member of the SAC. The SAC will solicit and maintain a list of ad hoc members, on a yearly basis.  These members will be called upon to assist with activities or events on a one-off basis as their schedules and interests allow.

Position Responsibilities

Chair – Set agendas, run meetings, ensure committee stays true to its mission

Vice-Chair – Back-up Chair and other positions in all duties and responsibilities; fill in as needed; point person for events and trainings

Treasurer – Maintain the finances of the committee; ensure committee is staying within budget; create budget proposal for following year, in collaboration with committee; provide quarterly budget report at meetings

Secretary – Record meeting minutes; distribute communications on behalf of the committee- completed minutes to committee within one week after meeting and send agendas out to committee 2–3 days prior to upcoming meeting

Public Relations– Post and maintain a schedule for information to be shared on SAC Facebook page (add upcoming events, invite people to like the page, make the Facebook page more visible to all Liberal Arts staff); maintain SAC web page

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