Statement Committee Charter
The mission of the College of the Liberal Arts Staff Advisory Committee is to represent the interests of the staff to the Dean. The committee will make recommendations to the Dean including those that aim to enhance the work environment, improve processes, develop best practices, better utilize resources and encourage inter Unit communications.
Goals and Objectives
The goals and objectives of the College of the Liberal Arts Staff Advisory Committee are to encourage more open communication, increase networking opportunities, increase opportunities for leadership, improve climate for staff, provide a voice for the staff on issues of concern, develop strategic planning goals related to staff, provide administration with a resource on issues affected by the staff, and coordinate staff awards programs.
Each Unit is responsible for ensuring that it is represented. Any Liberal Arts staff member who wishes to volunteer to join the Committee is encouraged to let their Supervisor know. Each member is responsible for attending monthly, one-hour full committee meetings, monthly, one-hour sub-committee meetings and up to one hour of email communication/outside work per month, on average.
Units may coordinate joint representation through a single DSAC member, such as one Adviser may advise multiple Units.
Multiple members from a Unit are welcome to participate in DSAC meetings and activities, pending approval from their Supervisor.
It is the responsibility of the members to solicit ideas from their unit for the committee, represent their unit’s perspective, and keep their unit’s staff members informed of the committee’s activities.
Terms and Officers
All terms will be two years with officers being able to stay on the committee for one additional year, beginning on July 1 and ending on June 30.
DSAC members may rejoin the committee two years after their previous term has ended.
A chairperson, vice-chairperson and recording secretary will be elected from the general membership each May to ensure for a smooth transition to the next term. Those individuals on the ballot must complete one year as a DSAC general member before they can be nominated for an officer position. All officers will serve for one year with the term beginning on July 1 and ending on June 30.
If a representative leaves the Unit or college, it is the responsibility of that representative to work with the DSAC officers to replace their representative.
In the event that the Chairperson resigns or is otherwise unable to serve, the Vice-Chairperson will move into the Chairperson role automatically. The vacant Vice-Chairperson position will be filled by the election among the currently serving representatives (from those who have been on the committee for at least one year), during the next regularly scheduled meeting.
Similarly, if either the Vice-Chairperson or Secretary resigns or is otherwise unable to serve, the committee will elect a replacement officer from among currently serving representatives who have served for at least one year at the start of the next regularly scheduled meeting.
Attendance and Participation
Serving on the committee should be considered a privilege. Participation on the committee should not count against personal time; rather it should be considered part of the job responsibilities of the members. It is expected that members will be present at as many meetings as feasible and actively participate in the discussion and activities. Advance notice of an absence must be given to the chairperson for full committee meetings and the head of the subcommittee for subcommittee meetings.
If you have three unexcused absences or three consecutive absences for the full committee or subcommittee meetings within one term year, the officers will ask for your resignation from the committee.
Committee meetings will be held once each month for one hour. Sub-Committee meetings will be held for an additional one hour per month. The Dean will be invited to the meetings at the beginning of each term, to the college-wide meetings, and to other meetings as appropriate. An agenda of items to be discussed will be given to the Dean in advance of each meeting.
Staff members may submit items for the committee through their representative, any committee member or the Committee’s Web site.
All items will be brought before the committee for discussion and consideration. All submissions will receive a response. The committee will address items of general interest and not those pertaining to individual staff members or units.
Each member will join one sub-committee. The officers may join a sub-committee, but there are expected to be part of any officers meetings outside of the regularly scheduled full committee meetings.
Additional sub-committees may be added at the discretion of the officers.
Sub-committees will meet at least once per month outside of the regularly scheduled full committee meeting. Each sub-committee will elect a sub-committee leader who will be the point person for business associated with that committee.
Items of general interest and discussion may include but are not limited to:
- Training and development
- Career development
- Climate and diversity
- Health and safety
- Recognition and incentives
DSAC may form sub-committees to address items of general interest and discussion.